GDPR – Important Update – May Day is almost here!

GDPR – Important Update – May Day is almost here!

After much chatter, ‘expert’ opinion and quite ironically increased e-mail traffic of recent days, the 25th May 2018 and GDPR (General Data Protection Regulation) is almost upon us

We are keeping to time with our planned progress  and you can view our updated Privacy Notices here:

If you haven’t seen our previous posts and updates, here’s some important news for our current and future members:

At some stage over the summer of 2018 we will be launching our new look and branding style(s) for this web site. With GDPR upon us, there are some very important points to cover in setting up a new operating platform.

From 25th May 2018 GDPR (General Data Protection Regulation) will in force, and we are writing to advise and remind all of our members, (and some of you have been with us for more years than you would like to be reminded), of the following points:

Managing data: We would like to confirm that we always endeavour to manage our data securely and responsibly and do not rent, trade or sell any member’s data to sponsors, advertisers, training provider or other third party. We do plan to continue to share minimal data details with essential service providers like Mailchimp. More details are avaiable inthe Privacy Notices:

If you are a member of the web site – rest assured, we have completed our final review of the existing retained data of all active and any inactive member’s data within the planned deadline.

Members, please note: to ensure that we meet the full requirements of the regulation from 25th May 2018 onwards, we will be restricting access to the current version of the Members area for all our systems work to be completed and checked; with an updated version of the member’s database scheduled to come back on-line as part of our next version and generation of the web site, once security and privacy testing has been satisfied. This will be a completely new database build and if there is any existing or surplus data that does not meet the specific new guidelines, that data will not be transferred or included in the next version of the system.

The data we collect is primarily used to verify the details of membership, we have a record of when members voluntarily joined, and we consider appropriate levels of security are in place for all data that has been retained.

Should you wish to have your details removed as a member, please e-mail with the subject line: “Member request to cancel membership and delete record”. Your username and related membership data will be removed within a maximum of 14 days wherever possible, (and almost always within 72 hours).

If you are subscribed to our newsletter, as before, please be assured that your details will be removed upon receipt of an unsubscribe request to our newsletter mail hosting provider, Mailchimp, and through the regular Mailchimp ‘unsubscribe’ processes, with additional prominent reminders to be posted in the Newsletters before and beyond the 25th May 2018.

If you continue to meet the criteria as an ‘active newsletter subscriber’, then following the GDPR principles of “legitimate interest’, you will not be removed from the newsletter circulation lists, and should you not wish to receive the newsletter at any stage, then please do complete the “unsubscribe” process at the bottom of each newsletter and/or any other prompts and opportunities to do so.

As you may expect, after the deadline for GDPR, the Newsletter ‘unsubscribe’ facility will continue to be available, and with Mailchimp’s processes meeting appropriate approval, in line with the new regulation requirements for GDPR.

As with general practice, this can be regularly found at the bottom of each newsletter we send you.

Should we need to contact you in addition to the Newsletters, may we offer our apologies in advance for any inconvenience this may create, as we all may be in receipt of a significant number of mail requests to return and complete as the GDPR deadline approaches, as everyone with personal data drives towards fulfilling their updated data management commitments.

More information required? If you have any questions, please do contact us by mail to, or by snail mail to Ltd, 52 High Street, Harrow-on-the-Hill, Middx., HA1 3LL before 25th May 2018.

Please note: We must reserve the rights to update the details of this notice, as with any new regulation(s), more information and sound opinion on good practice continues to develop and be circulated over the period in the lead up to the GDPR effective date. Thereafter, we will continue to monitor the evolving thoughts on good practice for compliance with GDPR and security, and continue to evolve our own working practices to meet, if not exceed, the acceptable standards. Going forward, we will publish notifications of any updates to our Privacy Notices in both our web site News section and Newsletters.

About The Author


WORKSMARTPA – NEW IDEAS, NEW FRONTIERS The year 2021 sees our business celebrate 21 years of - a community supporting office professionals since our very first newsletter way back in May 2000. As we look forward to greet a new world of change beyond the pandemic, we are extremely excited to announce a new brand; a new look; and some new directions for our much loved, long-standing web site and communities to explore. It is time for change. To better reflect now what we do best for you, we have a new brand, web site and activities – a new name and web site that will be full of new ideas for a new business age and new working trends as we all seek to grow, expand and explore new frontiers.

Newsletter Sign up

Entertain Spotlight

Events Spotlight

Services Spotlight

Travel Spotlight

Featured Recruitment